Safeguarding Student Data

ASD Data Disclosure – Safeguarding Student Data

In the use of instructional technology, Alpine School District is committed to protecting student data. Teachers in Alpine School District employ a variety of teaching methods and tools in the classroom. Once a teacher determines what students are expected to learn, he/she then designs teaching strategies, learning activities and assessments that best fit the material being taught. In the 21st century, electronic devices and software are often (but not always) used as a tool to facilitate the student experience. When used appropriately, technology helps engage students in active learning and creation and accelerates assessment and feedback. The collection, use, and sharing of student data has both benefits and risks. Parents and students should learn about these benefits and risks and make choices regarding student data accordingly. The Data Governance Plan contains information concerning student privacy, including a list of the required and optional data the district collects. Data elements that ASD Applications use may be found on the state Metadata Dictionary or Utah Student Privacy Alliance.

District and School Level Applications

Many applications are important to student learning and school operations. Alpine School District insists on entering into a legally binding privacy agreement with providers receiving student information for the purposes of delivering educational or operational services for Alpine District. In order to operate and provide services, essential systems receive student data.

Teacher Level Applications

For teachers to use many other great online resources, student accounts are often required. Teachers are restricted to share only a subset of student Directory Information which includes the district provided student email address and the student’s first and last name. If application accounts require more than this limited information, a formalized contract with the district is necessary (as noted in District and School Level Applications above). Teachers will provide a list of these optional online applications through their disclosure document or other methods. Parents may choose to decline sharing this student data and, in turn, student use of these optional online resources, and district computers and devices. Declining these services is done through the Student Information Update on Skyward (option available after August 1, 2017) or by contacting the school.

Student Directory Information Release

Under the Family Educational Rights and Privacy Act (FERPA), Alpine School District defines Directory Information that can be disclosed or published without parental consent for each instance of sharing. Directory Information is used in school publications and operational activities. Parents can opt out of allowing the school or district to share Directory Information.

Examples for the use of Directory Information include yearbooks, graduation announcements, playbills, showing a student’s role in a drama production, honor roll, class photos, etc…. Alpine

  • School District defines Directory Information to include the following:
  • Student First Name
  • Student Last Name
  • District Student Email
  • Student Grade Level
  • Past and Present School(s) attended
  • Student Degree, Honors, Awards, Activities, Sports
  • Student Photo

Declining the Directory Information provision restricts Alpine School District from disclosing any or all of the types of information designated above as Directory Information from your child’s education records. Declining must be done within five days of the beginning of the school year, or on the date of first enrollment. Electing this option after that timeframe does not guarantee the restriction of Directory Information during that school year. Parents may revisit this option yearly. Declining this option is done through the Student Information Update on Skyward (option available after August 1, 2017) or by contacting the school.

Student Data Media Release

Student data is sometimes requested by external media (newspaper, TV, radio, and so forth). Schools also use social media and the internet to publish student accomplishments and highlight student achievement. As such, Alpine School District requires parental/guardian permission in order for this information to be released or shared. Media release information extends Directory Information by also including the following additional information:

  • Student work or projects
  • Student comments
  • Student ideas
  • Video of students

Parents/Guardians may elect to accept or decline the media release through the Student Information Update on Skyward (option available after August 1, 2017) or by contacting the school.

Click the buttons below to the “Non Disclosure Agreement” and the state Data Privacy Agreement signed by contracted companies and services that work  with Alpine School District

Contractor NDA Agreement
Utah Data Privacy Agreement

Alpine School District Privacy Policy

Alpine School District Online Solutions are maintained by The Alpine School District. The District is committed to ensuring the privacy of all our web site and application users. This document explains our collection and use of personal information.

Collection of Personal Information

Alpine School District does not collect personal information about individuals without their knowledge. Personal information may be requested when you engage in any of the following online activities:

  • Register on our site to use services available only to registered users;
  • Submit information for content or editorial purposes, such as news items, letters of opinion, press releases;
  • Submit information to the site via a form. This includes activities such as completing a user survey or online application or form.

Use of Personal Information

Personal information submitted will not be transferred to any non-affiliated third parties unless otherwise stated at the time of collection. Alpine School District complies with FERPA and the Utah State Data Protection Act.

When you submit information with our on line forms:

When a user submits personally identifiable information it is used only for the purpose stated at the time of collection. When you use a form on an Alpine School District website or application, we may request your email address or phone number as a unique identifier.

Personal information submitted for content or editorial purposes may be used both on the web site and in publications of The Alpine School District.

Website and App Permission

If a user uses a District website or application download from the google play or ios app store. These sites or apps may request permission to access such services such as:

  • Access to Device location
  • Access to Contact list
  • User Account Info
  • Access to Phone Dialer
  • Wifi connection
  • Device id and call information

For permissions specifically related to our apps. If a use does not wish to allow access for requested permissions they will not be able to use the app.

Notification of Rights under FERPA

The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older (“eligible students”) certain rights with respect to the student’s education records.  These rights are:

  1. The right to inspect and review the student’s education records within 45 days after the day the district or your school receives a request for access.

Parents or eligible students who wish to inspect their child’s or their education records should submit to the school principal a written request that identifies the records they wish to inspect.  The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

  1. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.

Parents or eligible students who wish to ask the school to amend their child’s or their education record should write the school principal, clearly identify the part of the record they want changed, and specify why it should be changed.  If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and of their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

  1. The right to provide written consent before the school discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without con­sent.

One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests.  The criteria for determining who constitutes a school official and what constitutes a legitimate educational interest must be set forth in the school’s or school district’s annual notification for FERPA rights.  A school official typically includes a person employed by the school or school district as an ad­ministrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel) or a person serving on the school board.  A school official also may include a volunteer, contractor, or consultant who, while not employed by the school, performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, audi­tor, medical consultant, or therapist; a parent or student volunteering to serve on an official committee, such as a disciplinary or grievance committee; or a parent, student, or other volunteer assisting another school official in performing his or her tasks.  A school official typically has a legitimate educational interest if the official needs to review an educa­tion record in order to fulfill his or her professional responsibility.

Upon request, the school discloses education records without consent to officials of another school or school district in which a student seeks or intends to enroll, or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer.

  1. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the [School] to comply with the requirements of FERPA.  The name and address of the Office that administers FERPA are:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC  20202

 

FERPA permits the disclosure of PII from students’ education records, without consent of the parent or eligible student, if the disclosure meets certain conditions found in § 99.31 of the FERPA regulations.  Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the parent or eligible student, § 99.32 of the FERPA regulations requires the school to record the disclosure.  Parents and eligible students have a right to inspect and review the record of disclosures. A school may disclose PII from the education records of a student without obtaining prior written consent of the parents or the eligible student –

  • To other school officials, including teachers, within the educational agency or institution whom the school has determined to have legitimate educational interests.  This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in § 99.31(a)(1)(i)(B)(1) – (a)(1)(i)(B)(3) are met. (§ 99.31(a)(1))
  • To officials of another school, school system, or institution of postsecondary education where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of § 99.34.  (§ 99.31(a)(2)) 
  • To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as the State educational agency (SEA) in the parent or eligible student’s State.  Disclosures under this provision may be made, subject to the requirements of § 99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs.  These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf, if applicable requirements are met. (§§ 99.31(a)(3) and 99.35)
  • In connection with financial aid for which the student has applied or which the student has received, if the information is necessary for such purposes as to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid.  (§ 99.31(a)(4))
  • To State and local officials or authorities to whom information is specifically allowed to be reported or disclosed by a State statute that concerns the juvenile justice system and the system’s ability to effectively serve, prior to adjudication, the student whose records were released, subject to § 99.38.  (§ 99.31(a)(5))
  • To organizations conducting studies for, or on behalf of, the school, in order to:  (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c)  improve instruction, if applicable requirements are met. (§ 99.31(a)(6))
    • To accrediting organizations to carry out their accrediting functions.  (§ 99.31(a)(7))
    • To parents of an eligible student if the student is a dependent for IRS tax purposes.  (§ 99.31(a)(8))
    • To comply with a judicial order or lawfully issued subpoena if applicable requirements are met.  (§ 99.31(a)(9))
    • To appropriate officials in connection with a health or safety emergency, subject to § 99.36.  (§ 99.31(a)(10)
    • Information the school has designated as “directory information” if applicable requirements under § 99.37 are met.  (§ 99.31(a)(11))
    • To an agency caseworker or other representative of a State or local child welfare agency or tribal organization who is authorized to access a student’s case plan when such agency or organization is legally responsible, in accordance with State or tribal law, for the care and protection of the student in foster care placement.  (20 U.S.C. § 1232g(b)(1)(L))
    • To the Secretary of Agriculture or authorized representatives of the Food and Nutrition Service for purposes of conducting program monitoring,  evaluations, and performance measurements of programs authorized under the Richard B. Russell National School Lunch Act or the Child Nutrition Act of 1966, under certain conditions.  (20 U.S.C. § 1232g(b)(1)(K))

Anonymous data

While personal information is protected, we sometimes collect anonymous data about your computer’s capabilities and/or your online browsing pattern. This information is used to improve the design of our web site.

Cookies

Alpine School District may place a small text file, called a “cookie”, in the browser files of your computer. The cookie enables us to track your use of our web site to determine which areas you use most frequently. It enables us to see what portions of the site interest you most, but this is anonymous in nature. That is, it does not contain any personal information about you. Most browsers are initially set to accept cookies. If you prefer, you can set your browser to refuse cookies or to alert you when cookies are being sent. If you choose to not accept cookies, you will not be able to use certain features we offer to registered users. If you choose to be a registered user, you must accept a cookie from us.

Log files

The District uses Internet Protocol (“IP”) addresses to help diagnose problems with our server and to administer our web site. IP addresses are used to gather broad demographic information, such as a visitor’s country, operating system, browser types, frequency of visit, and so on.

Security

The Alpine School District uses industry best practices and takes reasonable precautions to protect your personal information. All user information is restricted to authorized employees. Only employees who need the information to perform a specific task are granted access to personal information. User data  is handled securely, including transmitting it using modern cryptography (for example, over HTTPS).

Annual Notification of Rights under FERPA – Sent to parents/guardians yearly via mailer.

In the use of instructional technology, Alpine School District is committed to protecting student data. Teachers in Alpine School District employ a variety of teaching methods and tools in the classroom. Once a teacher determines what students are expected to learn, he/she then designs teaching strategies, learning activities and assessments that best fit the material being taught. In the 21st century, electronic devices and software are often (but not always) used as a tool to facilitate the student experience. When used appropriately, technology helps engage students in active learning and creation and accelerates assessment and feedback. The collection, use, and sharing of student data has both benefits and risks. Parents and students should learn about these benefits and risks and make choices regarding student data accordingly. Alpine District has published a Data Governance Plan with more information concerning student privacy, including a list of the required and optional data the district collects.  Further information on your rights under FERPA and the Data Governance Plan can be found by going to alpineschools.org and clicking on the Rights and Responsibilities link at the bottom of the page.

Contact Information

If you have comments, questions, or concerns about our privacy policy, please contact us in one of the following ways:

Webmaster

575 N 100 E

American Fork, Utah 84003