Policy 1800 | Emergency Two-Hour Delay, Early Release, and School Closure

Statement of Policy

The Board of Education supports the Superintendent in determining a two-hour delayed start of a school day, an early release, or a school closure in the event of hazardous conditions which threaten the safety or health of students or staff members.

  • Board Approved: November, 2019

Procedures

  1. GENERAL PROCEDURES

    1. In making a determination to have a school, cluster or district-wide delay at the start of a school day due to inclement weather or for safety reasons, the Superintendent may consult with representatives from Operations, Transportation, Facilities, Risk Management, and/or Public Relations departments. During the assessment with district personnel the Superintendent considers a variety of factors that impact transportation to and from schools, as well as the operation of facilities.

 

The following factors may be taken into account as appropriate:

      1. Weather forecasts, amount of precipitation/accumulation, wind speed, temperature, including current conditions of major roads and walking routes throughout the District. 
      2. Recommendations from public safety agencies, the National Weather Service, UDOT, local news agencies, and the Utah County Health Department.
      3. Consulting with neighboring school districts;
    1. For an anticipated or forecasted event, District personnel will assess conditions and report information to the Superintendent or designee (Assistant Superintendent of Operations) by 10:00pm the evening before, so that the Superintendent can direct the public relations team to create a communication plan indicating a “Delayed Start” or “Delayed Start Advisory” for parents, employees, and media outlets. 
    2. For an unanticipated event, District personnel will assess conditions and report information to the Superintendent or designee (Assistant Superintendent of Operations) by 5:00am so that the Superintendent can make a determination no later than 5:30am.

  1. TWO-HOUR DELAY

    1. A two-hour delayed start will never be determined on a Monday (see SCHOOL CLOSURE 4.0).
    2. A school, cluster, or district-wide two-hour delay may be announced if temporary adverse weather or other conditions exist in the morning.
      1. In the event of an announced delayed start, morning bus pick-up times and the school day will start two (2) hours after the normal start time at every grade level. The following items shall be in effect:
        1. Schools will end at normal times;
        2. Afternoon bus departure times will not be adjusted;
        3. Morning bus pick-up will be two (2) hours after the normal pick-up. For example, if on a normal day, bus pick-up time is 7:35am, on a two-hour delay, bus pick-up time will be 9:35am.;
      2. All preschool and kindergarten classes will be cancelled.
      3. Meals will be provided for school lunch on a delayed-start schedule, however, breakfast will not be served.
      4. On a delayed start, it is expected that all school employees be at the school as soon as they can safely arrive.
        1. As with all emergencies, employees who are unable to make it to work or may be delayed, shall follow typical notification procedures through their school principal.
  2. EARLY RELEASE

    1. In the event of an early release, elementary and middle school students will be held at school until parents or guardians are notified and assume responsibility for their students.

    2. A school official may release a student who is 15 years old or older without parental notification if authorized by the LEA or school principal, having determined that (R277-400-5):

      1. the student is reasonably responsible; and

      2. notification is not practicable.

    3. On an early release day all employees are expected to remain at the school to assist in the release of students or other responsibilities as needed and directed by the school principal.

      1. A school principal may determine it is necessary to release an employee(s) with the student(s) for safety reasons.
  3. SCHOOL CLOSURE

    1. There will be no delayed starts on early-out Mondays due to the abbreviated schedule. A decision to affect the school schedule due to hazardous weather or unsafe conditions on a Monday will only result in either an early release or a full school closure. 
    2. A school closure means that the school is closed and all school-scheduled events are cancelled. 
      1. Unless there is an authorized exception, a school closure includes all UHSAA events and practices.
    3. A district-wide closure means all schools are closed and all district-wide and school events are cancelled. 
      1. Unless there is an authorized exception, a district-wide closure includes all UHSAA events and practices..

Approvals

  • Board Approved: November, 2019

Rules & Regulations

  1. GUIDELINES

    1. Alpine School District schools will be open at regularly scheduled times unless circumstances create health or safety issues.
    2. A decision to delay the start, early release, or school closure will be made by the Superintendent when hazardous weather or unsafe conditions threaten the health or safety of students, patrons or district employees. Prior to making the decision the Superintendent gathers and monitors information from multiple sources including public service agencies, national and local weather forecasts, media outlets, and district employees who assess conditions throughout the district. 
      1. Because weather conditions may vary greatly in different neighborhoods and on different streets, we encourage parents or guardians to make attendance decisions for their own students.
  2. COMMUNICATION

    1. Parents/guardians will receive official and timely communication through school and district communication systems. 
      1. Parents/guardians should update their contact information at least annually with their child’s school and in the Skyward system. This will enable the school to share important information in the event of a late start, early release, or school closure through district communication systems. 
      2. For an anticipated forecasted event, District personnel will assess conditions and report information to the Superintendent or designee (Assistant Superintendent of Operations) by 10:00pm the evening before, so that the Superintendent can direct the public relations team to create a communication plan indicating a “Delayed Start” or “Delayed Start Advisory” for parents, employees, and media outlets.
      3. For an unanticipated event, District personnel will assess conditions and report information to the Superintendent or designee (Assistant Superintendent of Operations) by 5:00am so the Superintendent can make a determination no later than 5:30am.
      4. All official communication will come from the District student information system (SIS) as well as social media outlets and television and radio news channels. 
        1. Social media outlets include:
          1. District Facebook Pagehttps://www.facebook.com/Alpine.School.District
          2. District Twitter – @alpineschools
          3. District Website – alpineschools.org
          4. District Transportation Twitter – @ASDbus
      5. If you are concerned about your student’s ability to safely travel to school, please exercise your parental discretion. 
    2. For a delayed start, early release or school closure, the following will be implemented by the district:
      1. Length of closure, delay or early release
      2. A decision to delay start, early release or close school is only in effect for the day of the decision. A new decision will be made for each day affected by hazardous weather or unsafe conditions.
      3. If no announcement is made to delay start, early release, or close school, schools will be open and regular schedules will be followed.
  3. EMERGENCY PLANS FOR PARENTS

    1. Parents are encouraged to create an emergency plan for their students in the case the district calls for a school closure, delayed start, or early release or school closure.
    2. Parents should plan with their students where to go or what to do if a parent is not home and schools are delayed, dismissed early or closed.
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